Program Administrator
OUR MISSION
We help young professionals, entrepreneurs, and students soar to their highest potential through highly impactful cross cultural educational experiences, personal development seminars, academic programs and internships in Chicago (USA), Montreal (Canada), Dublin (Ireland) and Paris (France). We instill in our clients the drive, passion and Can-Do Attitude needed to strive in the global business world.
OUR COMPANY CULTURE
"When you have a strong enough WHY you can bear almost any HOW.” F. Nietzsche's quote inspires all of us at Seagull to go above and beyond what we think is feasible, redefine our limits and push harder to create outstanding programs for our clients. Our Company's Culture is unique and innovative and may not be the right fit for everyone. We are looking for candidates who share this mindset, who want to achieve their full potential and help others achieve theirs.
WHO WE ARE SEEKING
We are searching for a Program Administrator who is ready to grow with us as we continue to expand our business by providing life changing programs to students and young professionals from all over the world. The candidate we seek has an entrepreneurial spirit and strives in a startup organization. If you have an absolutely contagious “Can-Do Attitude”, you are very organized and you strongly value offering an outstanding experience to our participants, then we’re interested in you!
DESCRIPTION:
Plan and coordinate our programs in Chicago and occasionally help coordinate programs in other countries (mentioned above) as needed.
Help plan and coordinate our programs including but not limited to:
Administrative
Operations
Coordination
Quality Management
Accounting
Perform administrative tasks to ensure continued company success. Responsibilities include:
Administrative
Accounting
KNOWLEDGE, SKILLS, AND ABILITIES
Seeking applicants who have excellent interpersonal skills, a strong Can-Do Attitude, and are hardworking, mature, and creative.
ADDITIONAL SKILLS AND ABILITIES
SALARY AND BENEFITS
WORK ENVIRONMENT
During program planning: work is performed within an office environment, with standard office equipment available. Possibility of working from home once or twice a week when program participants are not in town.
During program: worked will be performed at our US partner Universities, Businesses, etc… Mostly outside of the office.
PHYSICAL FACTORS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit for extended periods of time; use hands to finger, handle, or feel the computer; reach with hands and arms and talk or hear. The employee must occasionally lift and/or move up to 25 pounds.
ELIGIBILITY
Candidate must have a working Visa in the U.S. or be a U.S. Permanent Resident or U.S. Citizen.
DISCLAIMER
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
TO APPLY:
Please send to recruitment@seagullinstitute.com
- A cover letter. To learn more about Seagull Institute and what we strive for, please watch our Vlog at: www.seagull-institute.fr/vlog.html. In this Vlog you will see our team in action, a "typical day" at Seagull and what our programs are like. Please watch several episodes of our Vlog before applying and let us know in your cover letter WHY you would like to join our team.
- Your resume
- Your salary expectation
We help young professionals, entrepreneurs, and students soar to their highest potential through highly impactful cross cultural educational experiences, personal development seminars, academic programs and internships in Chicago (USA), Montreal (Canada), Dublin (Ireland) and Paris (France). We instill in our clients the drive, passion and Can-Do Attitude needed to strive in the global business world.
OUR COMPANY CULTURE
"When you have a strong enough WHY you can bear almost any HOW.” F. Nietzsche's quote inspires all of us at Seagull to go above and beyond what we think is feasible, redefine our limits and push harder to create outstanding programs for our clients. Our Company's Culture is unique and innovative and may not be the right fit for everyone. We are looking for candidates who share this mindset, who want to achieve their full potential and help others achieve theirs.
WHO WE ARE SEEKING
We are searching for a Program Administrator who is ready to grow with us as we continue to expand our business by providing life changing programs to students and young professionals from all over the world. The candidate we seek has an entrepreneurial spirit and strives in a startup organization. If you have an absolutely contagious “Can-Do Attitude”, you are very organized and you strongly value offering an outstanding experience to our participants, then we’re interested in you!
DESCRIPTION:
Plan and coordinate our programs in Chicago and occasionally help coordinate programs in other countries (mentioned above) as needed.
Help plan and coordinate our programs including but not limited to:
Administrative
- Creation of documents such as participants certificates, participants credentials and other documents used during program.
- Print all documents
- Manage customer relationship database
- Organize travels for the staff (flight tickets, hotels)
- Manage relationships with vendors
Operations
- Room rentals
- Catering
- Order supplies for programs
- Plan outings and tourism activities
- Coordinate transportation
Coordination
- Set up classrooms
- Lead groups of participants
- Follow up with participants
- Responding to participants requests
Quality Management
- Create client satisfaction surveys
- Create and analyze post-program evaluations
Accounting
- Collect and manage receipts
- Pay contractors
Perform administrative tasks to ensure continued company success. Responsibilities include:
Administrative
- Business Insurance
- Personal assistant to the President
Accounting
- Business Bookkeeping / Accounting
- Run payrolls and pay contractors outside of programs
KNOWLEDGE, SKILLS, AND ABILITIES
Seeking applicants who have excellent interpersonal skills, a strong Can-Do Attitude, and are hardworking, mature, and creative.
- Proven record of consistently and effectively taking initiative and being flexible.
- Intercultural experience and competence
- Commitment to diversity and equity, including comfort working with a diverse teams
- Strong organizational skills, both in terms of time management and in detail-oriented work
- Strong computer skills (Microsoft Office, CRM, CMS)
- Familiarity with Google programs (Google mail, calendar, drive, etc.)
- Excellent writing, editing, and communication skills
- Ability and willingness to work nights and weekends while programs are in town
ADDITIONAL SKILLS AND ABILITIES
- Event Management
- Project Management
- Experience living in a country other than the U.S.
- Fluency in French is a plus but not required
SALARY AND BENEFITS
- Salary : depending on experience and qualifications, please send your salary expectation when you apply.
- Possibility of working from home twice a week when program participants are not in town.
WORK ENVIRONMENT
During program planning: work is performed within an office environment, with standard office equipment available. Possibility of working from home once or twice a week when program participants are not in town.
During program: worked will be performed at our US partner Universities, Businesses, etc… Mostly outside of the office.
PHYSICAL FACTORS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit for extended periods of time; use hands to finger, handle, or feel the computer; reach with hands and arms and talk or hear. The employee must occasionally lift and/or move up to 25 pounds.
ELIGIBILITY
Candidate must have a working Visa in the U.S. or be a U.S. Permanent Resident or U.S. Citizen.
DISCLAIMER
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
TO APPLY:
Please send to recruitment@seagullinstitute.com
- A cover letter. To learn more about Seagull Institute and what we strive for, please watch our Vlog at: www.seagull-institute.fr/vlog.html. In this Vlog you will see our team in action, a "typical day" at Seagull and what our programs are like. Please watch several episodes of our Vlog before applying and let us know in your cover letter WHY you would like to join our team.
- Your resume
- Your salary expectation
